THE PROTECTION OF PERSONAL INFORMATION ACT
CUSTOMER PRIVACY NOTICE
• This Notice explains how we obtain, use and disclose your personal information, as is required by the Protection of Personal Information Act (“POPIA”).
• Changes to This Notice. Please note that we may amend this Notice from time to time. Please check our website periodically to inform yourself of any changes.
Definition of personal information
According to the Act ‘‘personal information’’ means information relating to an identifiable, living, natural person, and where it is applicable, an identifiable, existing juristic person.
We are committed to protecting your privacy. The Protection of Personal Information Act 4 of 2013 (POPIA) is South Africa’s data protection legislation that regulates the way in which personal information is processed by persons or organizations that obtain such information. POPIA came into effect last year, but from 1 July 2021 all companies, including Your Care, are now obliged by law to deal with client information with far more diligence than ever before. The basic intention of POPIA is not to impede the free flow of information, but rather to protect the privacy and confidentiality of your personal information.
Therefore, in line with legislation, we are in the process of updating our business communications because it goes without saying that during the course of our interactions with you, you share (or have shared) personal information with Your Care. We need to continue processing your personal information to carry out actions for the conclusion or performance of our contract/mandate to which you are a party.
Why we collect information
We collect and process your personal information to contact you for the purposes of understanding your requirements and to provide you with access to our services and products, to help us improve our offerings to you and for certain other purposes explained below.
The type of information we collect will depend on the purpose for which it is collected and used. We will only collect information that we need for that purpose.
How We Collect your Information
We collect information directly from you where you provide us with your personal details, for example when you purchase a product or services from us or when you submit enquiries to us or contact us. Where possible, we will inform you what information you are required to provide to us and what information is optional.
With your consent, we may also supplement the information that you provide to us with information we receive from other partners (Underwriters/Insurers) in order to offer you a more consistent and personalized experience in your interactions with us.
We also collect information about you from other sources as explained below.
We may also use “web beacons” that monitor your use of our website. Web beacons (or web bugs) are small strings of code that provide a method for delivering a graphic image on a web page for the purpose of transferring data, such as the IP (Internet Protocol) address of the computer that downloaded the page on which the web beacon appears, the URL (Uniform Resource Locator) of the page on which the web beacons appears, the time the page containing the web beacon was viewed, the types of browser that fetched the web beacon and the identification number of any cookie on the computer previously placed by that server.
When corresponding with you via HTML capable e-mail, web beacons let us know whether you received and opened our email. On their own, cookies or web beacons do not contain or reveal any Personal Data. However, if you choose to provide us with Personal Data, it can be linked to the anonymous data stored in the cookies and/or web beacons.
Most browsers are initially set to accept cookies. However, if you prefer, you may adjust your browser to reject cookies from us or from any other website. Additionally, by setting your web browser to display HTML emails as text only, you may be able to prevent the use of some web beacons. However, please note that certain areas of our website can only be accessed in conjunction with cookies or similar devices.
From time to time we may implement additional features including remarketing with Google Analytics to place ads on other sites you may visit after visiting our site, Google Display Network Impression Reporting to report how people’s interactions with our ads relate to their visits to our site, DoubleClick Platform integrations to help optimize our online advertising efforts, or Google Analytics Demographics and Interest Reporting to analyze information about our site visitors’ interests.
These tools help us to better understand your interests and how to provide you with more relevant online advertising. We and third-party vendors, including Google, may use first- and third-party cookies together to optimize and serve ads tailored to you based, for example, on what parts of our site you viewed.
When you register on our websites, applications or services; this may include your name, email address, telephone number and ID number. We may ask you to provide additional information to verify your account.
Completion of forms
By completing online forms (including call back requests) or manual forms, take part in surveys, post on our message boards, post any blogs or enter any competitions or prize draws download information such as white papers or other publications or participate in any other interactive areas that appear on our website or within our application or service.
We will also collect your information where you only partially complete and/or abandon any information inputted into our website and/or other online forms and may use this information to contact you to remind you to complete any outstanding information and/or for marketing purposes.
When visitors leave comments on the site, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
Embedded content from other websites
How we use your information
Personal Information is used only for the legitimate purpose for which it was provided which may include:
- To record, process, continuously maintain and update your information
- To perform statistical analysis,
- To provide our products or services to you, to carry out the transaction you requested and to maintain our relationship
- For underwriting purposes
- To assess and process claims
- To conduct credit reference searches or verification
- To confirm and verify your identity or to verify that you are an authorized user for security purposes
- For operational purposes
- For the detection and prevention of fraud, crime, money laundering or other malpractice
- To conduct market or customer satisfaction research or for statistical analysis
- For audit and record keeping purposes
- In connection with legal proceedings.
We will also use your personal information to comply with legal and regulatory requirements or industry codes to which we subscribe or which apply to us, or when it is otherwise allowed by law.
Given our aim to provide you with ongoing services, we would like to use your information to keep you informed about other funeral plans and services which may be of particular interest to you.
Please email your ID number to: firstname.lastname@example.org with the subject line “OPT OUT OF MARKETING” if you do not want to receive such funeral services information. You may opt out at any time if you don’t want to receive any further communications of this nature.
You may also give and withdraw consent and tell us what your communication preferences are by contacting us at the numbers/addresses provided below.
Disclosure of Information
We may disclose your personal information to our service providers/product suppliers and partners who are involved in the delivery of products or services to you. We have agreements in place to ensure that they comply with these privacy terms.
We may share your personal information with, and obtain information about you from:
– Third parties for the purposes listed above, for example, fraud prevention agencies and law enforcement agencies
– Other insurers/brokers/administration to prevent fraudulent claims
– Other companies in the funeral services industry when we believe it will enhance the services and products, we can offer to you, but only where you have not objected to such sharing
– Other third parties from whom you have chosen to receive marketing information
We may also disclose your information:
– Where we have a duty or a right to disclose in terms of law or industry codes
– Where we believe it is necessary to protect our rights.
We are legally obliged to provide adequate protection for the personal information we hold and to stop unauthorized access and use of personal information. We will, on an on-going basis, continue to review our security controls and related processes to ensure that your personal information remains secure.
Our security policies and procedures cover:
Computer and network security
Access to personal information
Security in contracting out activities or functions
Retention and disposal of information
Acceptable usage of personal information
Governance and regulatory issues
Monitoring access and usage of private information
Investigating and reacting to security incidents.
When we contract with third parties, we impose appropriate security, privacy and confidentiality obligations on them to ensure that personal information that we remain responsible for, is kept secure.
We will ensure that anyone to whom we pass your personal information agrees to treat your information with the same level of protection as we are obliged to.
Your Rights: Access to information
You have the right to request a copy of the personal information we hold about you. To do this, simply contact us at the numbers/addresses listed below and specify what information you would like. We will require a copy of your ID document to confirm your identity before making changes to personal information we may hold. We would appreciate it if you would keep your personal information accurate.
Correction of Your Information
You have the right to ask us to update, correct or delete your personal information. You may do this by simply contacting us at the numbers/addresses provided below.
We will require a copy of your ID document to confirm your identity before making changes to personal information we may hold. We would appreciate it if you would keep your personal information accurate. Please update your information by contacting us at the numbers/addresses provided below.
How to Contact Us
If you have questions about this Notice or, or need further information about our privacy practices or wish to give or withdraw consent, exercise preferences or access or correct your personal information,
If you have any questions about this notice; you need further information about our privacy practices; believe we have not adhered to it, wish to withdraw consent; exercise preferences or access or correct your personal information, you must first attempt to resolve any concerns with us at: email@example.com
If you are not satisfied after this process, you have the right to lodge a complaint with the Information Regulator, under POPIA. (Provider/FSP) Information Officer Information Regulatory